HOW TO USE THE WHERE OR WHEN DISCOGRAPHY

IMPORTANT! Did you register? In order to get free support , you should register your personal serial number on the Register page of our website:

www.whereorwhen.nl

Please read all parts of the following instructions carefully. We strongly suggest that you print these out to have them ready for quick reference.

The following instructions consist of 3 parts:

A. Definition of Terms

B. Directions for Use

C. Practical examples (The Basic Steps)

A. DEFINITION OF TERMS

THE CODEX

This interactive discography uses a unique classifying system:

Every record has its own specific catalogue number, called the CODEX.

The codex is used to identify a given record and consists of 5 basic characters.

The first two characters identify the type of record and are followed by a 3 digit number, allowing 999 different records within each record type.

---The first character of the codex indicates the type of release and may be a letter or a figure.

All releases on studio related labels start with a letter:

A = RCA and affiliated labels (i.e. BMG, Camden)

B = Columbia and affiliated labels (i.e. Sony, Epic, etc)

C = Capitol and affiliated labels (i.e.EMI, MFP)

D = Reprise/Qwest and affiliated labels (i.e. Warner)

E = Reader's Digest releases

V = Original 12"V-disc

Z = Sinatra related issue on any label (Tributes to FS / Karaoke / Sound-alikes etc)

All releases on other labels start with a digit:

1 = Label name starting with A or B (i.e. Arcade, Bear Family)

2 = Label name starting with C, D or E (i.e. Concord, Charly)

3 = Label name starting with F, G or H (i.e. Hallmark)

4 = Label name starting with I, J or K (i.e. Joker)

5 = Label name starting with L, M, N or O (i.e. London)

6 = Label name starting with P, Q or R (i.e. Penny)

7 = Label name starting with S or T (i.e. Sandy Hook)

8 = Label name starting with U through Z (i.e.  Universal,Vintage Jazz )

9 = No label name or unknown

---The second character of the codex is a letter and denotes the recording medium.

A = Army (V-disc)

C = Compact Disc

D = Audio-DVD

E = Extended Play 45 rpm

F = 45 rpm Single

J = Jukebox Record

L = Long Play Album 12"

M = Microgroove 33 single

N = Navy (V-disc)

S = 78 rpm single

T = Long Play Album 10"

Some random examples:

Codex beginning with AL is a RCA Long Play Album

Codex beginning with 1C is a Compact Disc with a label starting with an A or B

Codex beginning with BT is a Ten inch Columbia LP

Codex beginning with VN is a Navy V-disc

The listing of studio releases always starts with USA issues, followed by issues from other countries in alphabetical order.

All non-studio releases are listed alphabetically by label.

Issues on tape and MP3 are not included in this database.

THE RECORD CATEGORY

In addition to the codex there is another possibility to search for a given record.

The following categories can be selected in the "RECORD CATEGORY" pull-down:

Promo and non-commercial release [PR]

Christmas Record [XM]

Soundtrack Record [FI]

Live Concert tracks [LI]

Radio broadcast recording [RC]

LP/CD with V-disc tracks [VD]

U.S. Government issue (Veterans etc.) [GO]

Public Service issue (Christmas Seal/Cancer Crusade) [PS]

Children Record [CH]

LP Picture Disc [PI]

Maxi Single(12") [MA]

Mini CD (3") [MI]

CD Single [SI]

Sinatra Conducts [CO]

Records belonging to these categories carry the abbreviation [ ] shown above at the end of the record title.

ADDITIONAL ISSUE DETAILS

Each record in the discography can be found by selecting one or more of the usual search items: Record Title, Label Name , Serial Number, or Country of Issue.

However, there frequently are additional issue details which set a given record apart. These details may be a different or rare cover, a special commemorative issue, a limited issue, special packaging , a new mastering technique or similar information.  These records may be found when you type such details in the box "ADDITIONAL ISSUE DETAILS".

Abbreviations used are: c = cover bc = back cover l = label d = disc r= record

THE SONG ORIGIN

Next to the standard song details (Title, Author(s),Arranger,Conductor, Recording Date etc), which may be used for search purposes, songs can also be identified by one or more so-called "song origin" suffixes. The ten pull-downs( in "CHOOSE SONG ORIGIN") allow you to search for more than 40 characteristics of songs.Thesecharacteristics are displayed (when applicable) at the end of the song title line, by using the following abbreviations:

ADDITIONAL SONG INFORMATION

The Discography database also provides other specific details of song recordings. Examples are:

Full description of differentiations between alternate takes

Name of Radio or TV Show/Series(+Sponsor) from which the song originates

Name of soloist,duet partner or vocal group

Any of these and other details of songs may be used for search purposes by typing these in the box "ADDITIONAL SONG INFORMATION".

GENERAL REMARKS

1. When typing in titles of songs or records, omit the article if the title begins with "the"or "a" or "an" (also in other languages "le" or "un" or "el", etc)

2.Tracks that do not have a Sinatra vocal are preceded by “- “. When you search for these tracks, first enter -  , then enter the subject.  Examples:

-FS introduces Tommy Dorsey

-Monologue

-Comedy Routine

-Closing Theme

-Play-out

WHEN TO USE CAPITALS OR LOWER CASE LETTERS

In filling out the search boxes, you should type in capital and lower case letters as follows:

Song Title, Record Title and Codex: any way you wish

Label: capitalized words (i.e. Blue Note); some labels in capitals (i.e. RCA, BMI, MCA)

Additional Issue details: predominantly lower-case(i.e. limited edition / 24-bit mastering)

Arranger, Conductor and Venue: capitalized words (i.e. Nelson Riddle / New York)

Additional Song Information:

Names of Movies, Radio or TV Programs and Shows: All capitals

(i.e. HIGH SOCIETY / SONGS BY SINATRA / THE DANNY KAYE SHOW)

Names of persons: capitalized words (i.e. Bing Crosby)

All other: lower-case (i.e. up-tempo, saxophone, etc.)

Tracks by artists other than Frank Sinatra, on records listed in this discography, will not be shown. Similarly, songs performed by other artists in medleys with Frank Sinatra, will not be listed.

RESPONSE TIME AND CAPACITY

1). Because of the great amount of data contained in this database, it is recommended to use as many different search entries (criteria) as the system will allow, in order to "fine-tune" your search.

Example: if you are looking for a given category of records (f.i. Christmas records) and your only search entry is "Christmas Record", the system will search and show the requested data from almost 700 Christmas records. If for instance the Christmas records you are looking for are LP's, you should use two search entries: Christmas Record AND Long Play Album. Now the system will have to go through only 90 records.

In this way the response time will be shortened considerably and it will be avoided that in some cases the search will be broken off prematurely(in such cases the following message will appear: "Please repeat the search with more restrictions").

For further details on adjusting output performance and capacity, see:

"Customizing the search output settings" in the SETUP section.

2). When you are using the database, close down unnecessary programs on your computer .

 This is important as it will improve the response time.

PRINTING

To print output from the discography just click on the "print" icon in the workbar on the top of your screen. In general, print according to your browser settings.

Font adjustments can be made by adjusting the font in your browser.

At the bottom of the RECORDS section and the SONGS section a box is provided ("Pageheader to be printed") which enables you to type in a header which will be shown on the first page.

B. DIRECTIONS FOR USE

SEARCH IN RECORDS

(PART OF) CODEX

As explained in the Definition of Terms , each record has its own specific codex number.

Most records in the database also have an "A" added at the end of the codex number. Those records which are identical in contents and label, but are otherwise different (different title or packaging) have identical codex numbers, but receive a successive letter "B", "C", etc. (To illustrate: checkmark the box "(Part of) Codex" and type in: CL018. Sort on "Codex" and select the output "Title + Codex").

While looking at CL018 you will notice that the reference at CL018H also shows: [>CL001].

This ">" mark indicates that the listed record can be found in a box of which the first record is the record made reference to. This identifies the exact position where the listed record is stored (in this example: CL001).

You will also have noticed that CL018H has additional characters added to the basic codex. These additional characters identify the packaging of a given record:

R6BX20 signifies that this is record 6 in a box of 20 records.

The following abbreviations are also used:

AL = 78 rpm album

BC = cardboard box

BL = LP-size box

BW = wooden box

LBX= long box

CC = CD in cardboard cover

DL = deluxe cover for CD

FO = fold-out

SC = CD in slipcase

SS = 2LP's in a single sleeve

BMR = CD in round metal tin

BMS = CD in square metal tin

TOC = CD in octagonal tin

Because all records with suffixes other than "A" are identical to the one with "A", the system will not show their song contents. Songs are only listed on records having an "A" suffix. Similarly, on records with two titles (example: BL351A The Frank Sinatra Collection - Twenty early hits) song contents and issue(s) are only listed with the first record title. This has been done to save valuable space and response time.

Records which are identical in contents but issued on different labels have a different codex number. To show that they are identical to each other, the codex numbers of the identical record is shown behind the title of each record. An example:

2C800A TOMMY DORSEY ORCHESTRA - VOLUME 2 [=6C296 =7C651]

This signifies that records 6C296 and 7C651 are identical to 2C800, but on other labels.

If the record is not in the same recording medium, for instance if the contents of a CD is identical to the listed LP, than the "=" is changed into a "*". Example:

CL051A LOOK TO YOUR HEART(12 tracks) [*CC051]

Here, reference is made to the Capitol Compact Disc CC051 with the same contents.

This makes it very easy for you to check if a record (LP or CD) you are looking for, is identical to one you might already have in your collection.

Some record titles are followed by a country name and serial number in round brackets. This identification has been added to differentiate between records with identical titles (but different contents or characteristics) in listings where only codex and title are shown, for instance: 1C085A FRANK SINATRA (GBR: 61014)

THE CHECKMARK BOXES

When searching for any record or records, you may checkmark a maximum of 2 boxes.

If you check 2 boxes in the top half ("Record Details") you cannot checkmark the box of the bottom half ("Song Origin Details").

If you checkmark one of the choices in the box "Song Origin Details", you may check only one of the boxes in the Record Details section.

However, when checkmarking the box "Song Origin Details", you may use any number of the 10 pulldowns in that section. Just be sure not to use pulldownswhich contradict each other. For instance: "Conducted by Frank Sinatra" and "Duet with" is an impossible combination. Or: "TV program" and "RCA Recording".

Please note: only checkmarked selections will be accepted by the system.

TITLE OF CD/LP

Do not forget to drop the article if it is the first word of a record title ("Frank Sinatra Story", NOT "the Frank Sinatra story"). You may also use part of the title.(see LEFT AND RANDOM)

THE PULLDOWNS

By looking at all the pulldown possibilities you will soon discover that virtually all types of specific searches are possible. Note for instance the difference between the choice of "Columbia Release" (in the top section "Choose Record Details") and "Columbia Recordings" (in the bottom section "Song Origin Details").

A Columbia release is a record released on the Columbia label, while a Columbia recording is a song recorded in a Columbia studio.

After some practicing you will soon discover how to optimize the use of the two sections.

LEFT AND RANDOM

When typing in a record title, be sure to choose between "left" and "random".

If you choose "left", the system will only show record titles which BEGIN with the word you have entered. When you choose "random", the system will show all record titles in which the word(s) you have typed in, occur in any position.

Both "Label"and "Serial Number" choices are always random.

(PART OF) CODEX FROM - TO

If you want to look for a given series of records, you may indicate the limits of the search by entering codex numbers in the two boxes. Entering for instance 1C001 to 1C999 will give you all CD's with label names beginning with A and B.

Warning: The system searches codex numbers in numerical AND alphabetical sequence.

This implies that if you search for instance cd's from 1C001 to 3C999, the system will also show all records belonging to other record categories within the range of your choice, such as 1E, 1F, 1J, 1L, etc and 2A, 2E, etc. If you want to avoid this , restrict the search by also selecting the record category you want in the Recording Medium pull-down.

If you type in one box only, the system will automatically assume that both boxes have identical codex numbers.

SORT AND OUTPUT

When you have made your selections for the search, you must indicate how you want to view the result. If you sort on Title, the system will show the result of the search alphabetically by record title. If you sort on Codex, the result will be in numerical codex sequence.

The output can be selected according to the amount of information you wish to see. The choices are self-evident. When you select Title + Codex + Songs(min), the system will show track, title, timing , date and song origin of each song. When you select All, the remaining details of the songs are also shown.

START THE SEARCH

When you have made your search entries and checkmarked one or two boxes, click on START THE SEARCH. The system will start searching and you will see, at the bottom of your screen, a small moving bar. When the bar disappears , the search is completed.

You should not scroll, or switch to another screen, before the bar disappears.

STARTING A NEW SEARCH

After a search has been completed and you wish to start a new search, you may do so in two ways: Click on RECORDS or SONGS , or click on BACK in the workbar. In the latter case, your previous entries are preserved. In the first case all entries have been cleared. Of course, you may also use the "Clear Input" button.

SEARCH IN SONGS




THE CHECKMARK BOXES

In contrast with the search in records, you may checkmark as many boxes as you wish in this Songs section. Just be sure not to make search entries that contradict each other.

(See: THE CHECKMARK BOXES in the section SEARCH IN RECORDS)

(PART OF) SONGTITLE

Do not forget to choose between "left"and "random" and to drop the article if it is the first word of a song title.("girl that I marry", NOT "the girl that I marry")

(PART OF) MASTER NUMBER

When searching for studio recordings, the masternumber (or part of it) may be entered in this box. However, when songs from radio or TV programs are searched, you may type in the name of the broadcasting company (ABC, NBC, CBS or AFRS) in this same box. In this way a search for programs aired by specific companies is possible.

DATE

Dates must always be typed in as month/day/year, without any hyphen: (i.e. 062845).

When you want to search a certain period, type in the limits of your search in the two boxes. If you only want one specific date, you need not fill in the last box,the system will automatically search for the first date only.

2ND CHARACTER OF RECORD CODEX

This enables you to limit the search to the recording medium indicated by your choice of the 2nd character of the codex.(i.e. only LP's (L), or CD's (C), or 45rpm singles (F) etc.)

Always try to fine-tune your search in order to speed up the response time of the system.

(LEFT PART) OF SONG TITLE FROM - TO

By typing in the limits of your search, you can specify the range of songtitles you wish to view. You need not type in the full songtitle, the first word(s) ("left part") will do.

If you type in the first box only, the system will automatically assume that both boxes are identical.

Again, do not forget to omit the article.

SORT AND OUTPUT

If you choose to sort on date, the songs will be shown chronologically. If sorted by title the songs will be shown in alphabetical order.

The output choices are self-evident, but there is an important extra. You will notice that when you choose an output which shows authors, arranger, conductor and /or codex, these will be underlined. If you click on an underlined name, a new window will pop up and show ALL songs written by, arranged by or conducted by the underlined name you clicked on. If you click on an underlined codex number, a new window will pop up and show the complete details of that record, including all song details.

If you want to look at more than one underlined name or codex, always first close the window (x) before clicking on the next underlined name or codex.

STARTING A NEW SEARCH

After a search has been completed, and you wish to start a new search, you may do so in two ways: Click on RECORDS or SONGS at the top of the screen, or click on BACK in the workbar.

In the latter case, your previous search entries are preserved. In the first case all entries have been cleared. Of course, you may also use the "Clear Input" button.

SWITCHING FROM DISCOGRAPHY TO CHRONOLOGY AND VICE VERSA.

If you want to switch back and forth between these two sections, first double click on the WOW icon on your desktop. Click on the Chronology button of the WOW start-up screen.Minimize the Chronology. Return to the desktop and click again on the WOW icon. Now click on the Discography button. Click on "Continue".Now minimize the main Discography screen. You may now switch back and forth by hitting the minimized buttons in the workbar on the bottom of your screen.

C. PRACTICAL EXAMPLES (THE BASIC STEPS)

In addition to what is explained above, some examples follow of how to use the database for some frequently asked questions. We suggest to tryout these examples with questions to which you already know the correct answer. In this way you will get acquainted with the system and its functions. Take your time in trying it out and you will soon discover the vast treasure of Sinatra data: now you will know "Where or When". Happy Hunting!

1) WHICH SONGS BY A SONGWRITER ARE AVAILABLE ON RECORD?

Steps to take:

1. On the main screen, click on SONGS. The yellow screen appears.

2. Mark the small box for "(Part of) Author(s)". A checkmark appears.

3. Type in the name of the songwriter i.e. "George Gershwin"(or: "Gershwin"), NOT "GEORGE GERSHWIN" or "george gershwin".

4. Scroll down to the bottom of the screen to select the way you would like to have the information presented: should the titles be sorted by date or alphabetically?

5. Mark "D"(C plus Codex) if you want the most complete information.

6. Click on the "Start the Search"button.

7. When the search is completed ("Document Done"), a new screen appears, listing all the songs in the order you have chosen.Thelisting contains studio recordings as well as movie soundtrack, radio, TV and live concert recordings. If you now click on an underlined item following a song entry, you will get the full information available on the underlined item.

2) WHICH RECORDINGS ARE AVAILABLE OF SINATRA SINGING A CERTAIN SONG?

Steps to take:

1. On the main screen, click on SONGS. The yellow screen appears.

2. Mark the small box for "(Part of) Song Title". A checkmark appears.

3. Type in the song title (Important: omit the article at the beginning of the song title: i.e. "lady is a tramp" and NOT "the lady is a tramp").

4. Sometimes, the official title of a song is different from the commonly known title.

For instance, the correct title of Sinatra's famous anthem "New York, New York" is in fact "Theme from New York New York", and in the database all songs are listed by their official title. Therefore, to be sure, mark the box "random" at the right of the song title box. By doing so, the system will find any song containing the word sequence which you typed in the song title box. If , for instance, you type in "under my skin" and check "random", the system will automatically find all entries for "I've got you under my skin". If you would have entered "left", however, the system will not find anything, because there exists no Sinatra song which starts with "under my skin".

Therefore, if you are not sure about the correct song title, always mark "random".

5. Scroll down to select the way you would like to have the information presented: sorted by date or alphabetically.

6.Follow steps 5-7 as listed above in example 1).

3) DID SINATRA EVER WORK WITH A CERTAIN ARRANGER/CONDUCTOR?

Steps to take:

1. On the main screen, click on SONGS. The yellow screen appears.

2. Mark the small box for "Arranger" or the one for "Conductor", depending on what you are looking for.

3. Type in the name of the arranger/conductor (Starting each word with a capital letter .i.e. "Nelson Riddle").

4. Follow steps 4-7 as listed above in example 1).

4) I WOULD LIKE TO KNOW EXACT TRACK DETAILS OF A RECORD

Steps to take:

1. On the main screen, click on RECORDS. The yellow screen appears.

2. Mark the small box for "Recording Medium" (a checkmark appears), and select the recording medium from the pulldown menu:( CD, or LP, or 45rpm single, etc.)by clicking on your choice.

3. Mark the small box for "Title of CD/LP/etc". A checkmark appears.

4. Type in the title of the record in question. Be sure to leave out any article at the beginning of a title, i.e. type in "reprise collection", NOT "the reprise collection".

5. Scroll down to the bottom of the screen and sort on "Title".

6. For Output, mark "All", if you want the most complete information.

7. Click on "Start the Search" button.

8. When the search is completed ("Document Done") a new screen appears, listing the record and all the songs in the sequence in which they appear on the record in question, with all song details, recording date, author(s), arranger, conductor, etc.Tracks by artists other than Sinatra are not listed.

5) IS THERE A LIVE CONCERT RECORDING AVAILABLE OF A CERTAIN SONG?

Steps to take:

1. Follow steps 1-4 as listed above in example 2).

2. Mark the small box for "Choose Song Origins". A checkmark appears.

3. Open the pulldown menu # 6 and select "Live Concert Recording"

4. Scroll down to the bottom of the page and mark "Date" to get the output sorted in chronological order.

5. Mark "D"(C + Codex) if you want to get the most complete information.

6. Click on "Start the Search" button

7. When the search is completed ("Document Done"), a new screen appears, listing all the songs in the order you have chosen.If you click on the codex number(s) following each song, you will get the entire information available on the record(s) that contain the song in question.

6) WHICH SONGS OF A CERTAIN DATE ARE AVAILABLE ON RECORD?

Steps to take:

1. On the main screen, click on SONGS. The yellow screen appears.

2. Mark the small box for "Date". A checkmark appears.

3. Enter the exact date. Be sure to use the month-day-year sequence, and two-digit numbers.For instance, for December 27 1986 you must type in "122786", NOT 271286 or 12-27-86. Always use two digits,i.e. May is 05 (NOT 5).

4. Scroll down to the bottom of the screen and mark "D"(C + Codex) if you want the most complete information.

5. Click on "Start the Search" button.

6. When the search is completed ("Document Done"), a new screen appears, listing all the songs performed on the date you selected. The listing contains studio recordings, as well as movie soundtrack, radio, TV and live concert recordings. If you click on the codex number(s) following each song, you will get the entire information available on the record(s) that contain the song(s) in question.

7. WHICH SONGS PERFORMED DURING A CERTAIN TIME PERIOD ARE AVAILABLE ON RECORD?

Steps to take:

1. Follow steps 1-2 as listed above in example 6).

2. Enter the earliest date in the first box ("From") and the last date in the second box ("To").

3. Follow steps 4-6 as listed above in example 6).

PRINT THE DIRECTIONS

You are advised to print the above definitions, directions, instructions and Practical Examples, to have them at hand when you are using this interactive database the first times.

REGISTERING

Do not forget to register your personal serial number on the "Register"page of the Where or When website (www.whereorwhen.nl). Only then will you get free support .

 PROBLEMS ?

If you have problems or questions, go to the “Support”page of our website or contact us by e-mailing to:

whereorwhen@site.nl